Exhibit Rules and Regulations

1. The term “GSACS” shall mean the Georgia Society of the American College of Surgeons, its officers, committees, agents, or employees acting for them in the management of the Annual Meeting.

   The GSACS shall have full power in the interpretation and enforcement of all rules and regulations governing Exhibitors. All matters and questions covered by the Rules and Regulations as well as those not covered by these Rules and Regulations shall be subject to the final judgment and decision of the GSACS. The GSACS may amend these regulations at any time. The GSACS will attempt to promptly notify the Exhibitors affected by them as soon as possible.Companies who wish to exhibit at the 2013 Annual Meeting must use the 2013 Application and Contract for Booth Space provided by the GSACS, which, when properly executed shall be considered a binding agreement between the two parties.

2. Eligibility. The GSACS reserves the right to determine the eligibility of any exhibit and to require the modification or removal of any exhibit at its sole discretion.
3. Assignment of Space. Acceptance will be on a first come-first served basis–by post-marked application with applicable payment. Exhibit space is limited.  The GSACS will make all final decisions pertaining to booth assignment.  The GSACS reserves the right to rearrange the exhibit floor plan at any time and warrants that due consideration will be paid to previous booth space preferences.
4. Booth Equipment. One skirted 6′ x 30″ table and two chairs and one wastebasket is furnished at no additional charge. Electrical and/or phone charges will be the responsibility of the exhibitor.
5. Exhibitor’s Services and Information. Upon acceptance as an exhibitor and assignment of space, you will be sent a confirmation letter with information on the hotel and exhibitor services.
6. Payment. Booth rental payment is due with application.
7. Refund or Cancellation of Space. If the Exhibitor, after acceptance of his application, must cancel his plans to exhibit, written notice of space cancellation must be received by the GSACS Office prior to July 15, 2013, in order for a 50% refund of monies received to be made.
8. Set-Up and Breakdown Times of Exhibits. You may begin to set-up your exhibit between the hours of 7:00 a.m. and 8:00 a.m.; however, we ask that all exhibits be fully operational by 8:30 a.m.
9. Restrictions in Operation of Exhibits.The exhibit is to be manned at all times during the exhibit periods by bona fide employees or representatives of the exhibiting company.  No unmanned exhibits will be allowed.The Georgia Society of American College of Surgeons reserves the right to restrict exhibits which for any reason become objectionable and also to prohibit or evict any exhibit which, in the opinion of the GSACS, detracts from the character of the meeting.  In the event of such restrictions or evictions, GSACS is not liable for any refunds of rentals or other exhibit expenses of any kind or nature.All business activities of the Exhibitor must be within the Exhibitor’s assigned space.  Literature distribution or any promotional items are limited to the Exhibitor’s assigned booth and will not be permitted in the GSACS Registration area.  Such areas are reserved for distribution of GSACS materials.  The GSACS reserves the right to immediately dispose of any and all unauthorized materials found outside any Exhibitor’s assigned area.
10. Security. During exhibit hours, there will be no security provided other than the normal hotel security.  The GSACS is not responsible for the loss of any material by or for any reason, and urges the Exhibitor to exercise normal precautions to discourage pilferage.
11. Registration. Each Exhibitor will be listed in the Conference Program provided his application is received and approved by the GSACS no later than August 1, 2013.Each Exhibitor is allowed no‑charge Exhibitor Registrations for each space purchased.  An Exhibitor Registration entitles registrants to the scheduled break and a list of the attendees.
12. Property Damage. Nothing shall be tacked, nailed, screwed or otherwise attached to columns, walls, floors and other parts of the building or furniture.  Exhibitors will be held responsible for any damage they incur.
13. Hotel Accommodations. Room reservations will be made through the hotel.
14. Cancellation of Meeting. Should any eventuality cause cancellation of the Scientific Assembly or exhibition, the GSACS shall not be liable for any expenses incurred by the Exhibitor other than the rental cost of exhibit space.  Refund of said rent shall be the maximum limitation of GSACS liability to the Exhibitor.
15. Liability. The Exhibitor agrees to protect, save and keep the Georgia Society of American College of Surgeons forever harmless from any damage or charges imposed for any violation of any law or ordinance whether occasioned by the negligence of the Exhibitor or those holding under the Exhibitor, as well as to strictly comply with the applicable terms and conditions contained in the agreement between the Grand Hyatt and the Georgia Society of American College of Surgeons regarding the exhibit premises; and further the Exhibitor shall at all times protect, indemnify, save and keep harmless the Georgia Society of American College of Surgeons and the Grand Hyatt against and from any and all loss, costs, damage, liability, or expense arising from or out of any accident or other occurrence to anyone, including the Exhibitor, its agents, employees and invitees which arise from or out of or by any reason of said Exhibitor’s occupancy and use of the exhibition premises or a part thereof.  Exhibitors are required to insure themselves against property loss or damage, and against liability for personal injury.

THESE REGULATIONS SHALL BECOME A PART OF THE CONTRACT BETWEEN THE EXHIBITOR AND THE GEORGIA SOCIETY OF AMERICAN COLLEGE OF SURGEONS.  THE MANAGEMENT REQUESTS FULL COOPERATION OF EXHIBITORS IN THEIR OBSERVANCE.  ALL POINTS NOT COVERED IN THIS PROSPECTUS ARE SUBJECT TO DECISION OF THE GSACS.